The Alumni-Foundation Event Center is available for use by all NCA&T Aggies and affiliates, such as donors, vendors and more. All programs conducted at sponsored, co-sponsored, or hosted by an Aggie affiliate or alumnus. The sponsoring Aggies are responsible for assuring that all university guidelines for such activities are met.
The Alumni-Foundation Event Center is not intended for use by the general public. All users of the Alumni-Foundation Event Center must agree to abide by university polices relating to matters of safety, liability, non-discrimination, non-disturbances, civil obedience, use of university grounds and other relevant university policies.
All reservation requests must be submitted via our website at www.aggieeventcenter.com.
Alumni-Foundation Event Center’s representatives are available during regular business hours Monday through Friday 9am - 4pm to assist for site visits. Reservations are considered tentative until your contract has been approved by the Alumni-Foundation Event Center’s management.
To complete a reservation, a deposit with a signed contract is required. A 75% deposit is required and is non-refundable. An event is not reserved until the deposit has been paid in full and the contract has been signed. (University Department events must contact the event center’s office for information on department policies).
All charges are due forty-five business days from the initial deposit date. Any additional charges incurred during the event period are due promptly. Credit cards on file will be processed. These charges include, but are not limited to, damage to the event center property.
We accept the following method of payment:
Debit card, Visa, MasterCard, American Express, Discover, cash payment and bank certified check. (University Foundation and University Purchase order number)
If your program requires an exhibit area, space is available to vendors for a per- day fee. Center management reserves the right to limit the size and number of exhibits based on total group size and impact on other groups meeting at the center.
You may choose your 6(six) hour block of time, which includes your event’s set-up and break-down time. You are responsible for your linens and decorations, but typically our preferred caterers provide such services. You usually need at least 1 (one) hours for setup prior to when guests will arrive and 1(one) hour after guests have left for your vendors to break down.
Additional time requested will be allocated base on availability and charges will apply to groups/host invoice.
There are a total of 400 parking spaces adjacent and behind our building. Request for -
Parking spaces; can be arranged through the university parking services. Charges will apply for parking attendance and parking space. The foundation does not assume any
responsibility/liability for any loss or damage to the vehicles(s) of your attendees or vehicles contents.
All deposits and payments are non-refundable. Contracted events may postpone date and re-book within 48 hours after initial event date based on availability, and all details will be transferred to the new event date. A 10% (DTF) Date Transfer Fee will be charged; additional charges may apply base on room size and date of event. Credit /differences of payment are non-refundable but will be applied to the new reservation within the fiscal year to which the event is reserved.
In the event of adverse weather conditions, the Alumni-Foundation Event Center will make decisions about conference operations in a manner that best addresses the safety, convenience and preferences of clients and conference attendees. If the N.C. A&T State University is closed due to adverse weather; the Alumni-Foundation Event Center will be closed.
A staff member from Event Center will be present an hour prior to the event and during the event to oversee and inspect the closing and cleaning process of the building.